It consumes more and more time to access the new emails and replying to them. It badly affects the productivity of the business. Duplicate emails enlarge the size of the Outlook data files uselessly.Duplicate items will enlarge the size of the Exchange/Office 365 mailbox. If the Outlook is set up with Exchange Server or Office 365.Then it will create more confusion between the team members and clients. If you reply to the same email again and again. The user cannot be sure whether the email was replied to or not. You will face the below-listed problems for such issues. Outlook users generally face duplication of messages and emails on a regular basis. For performing evenly, Outlook needs loads of resources. Microsoft Outlook is one of the complex applications served with Microsoft Suite. Let’s check out what problems you have to face due to these duplicate items. So read this blog carefully to deal with your issue easily.īut before we discuss solutions to remove duplicate emails in Outlook 2016 and in its later or previous versions.
HOW TO REMOVE DUPLICATE EMAILS IN OUTLOOK 365 FOR FREE HOW TO
So here we will focus on how to delete duplicate emails in Outlook 2013. Once the data is moved completely, you cannot eliminate the duplicate items so easily. Please click the OK button to close it.When you transfer items in MS Outlook, and the duplicate detection option is not enabled or turned on. Then a dialog box comes out and shows you how many duplicate emails are processed. (3) If you selected Add categories (including reserved) from the Ways to handle duplicate emails drop-down list, please check one or more color categories as you need in the Color Categories dialog, and click the OK button.Ĩ. (2) If you selected Move duplicate sub-items or Move all duplicate emails from the Ways to handle duplicate emails drop-down list, please specify a destination folder in the popping out Please select folders dialog, and click the OK button. (1) If you selected Delete (Move to the Deleted Items folder) from the Ways to handle duplicate emails drop-down list, it will delete the duplicate emails at once. Add categories (including reserved): This option will add one or multiple color categories to all duplicate emails of all duplicate groups, including the reserved ones.ħ.Then select a folder or specify color categories based on the handling way you specified in last step.Move all duplicates (including reserved): This option will move all duplicate emails of all duplicate groups, including the reserved ones to the specified mail folder.Move duplicates (except reserved): This option will move all duplicate emails except the reserved one in every duplicate group to the specified mail folder.Delete (move to the Deleted Items folder): This option will delete all duplicate emails except the reserved one in every duplicate group.Still in the Duplicate Email - Step 5 (of 5) wizard, pick up a handling way from the Ways to handle duplicate emails drop-down list, and then click the Apply now button left to the Close button, see screenshot: Then go ahead to click the Reselect the duplicate criteria button in the Duplicate Emails - Step 5 (of 5) wizard, next in the Duplicate email - reselect fields to filter duplicate emails dialog adjust the filter criteria and click the Start filtering button. Click the OK button to adjust the filter criteria. If no duplicate emails are found, it will pop out a dialog as below screenshot shown. Double clicking an email in the Result list box will open this email in the Message window.
If you have processed (category, move, or delete) the duplicate emails separated in the Result list box, the emails will be marked with strikethrough line. After removing, the email will display in the Deleted Items folder.
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